The purpose of this policy is to ensure that all fundraisers conducted on GCC property or for the benefit of GCC follow uniform, established procedures. No one is authorized to conduct a fundraiser except in accordance with this policy. This fundraising policy has been established for the following reasons:
Fundraisers will be reviewed and considered for approval based upon the conditions of need, church or community benefit, and its impact on the normal Church operations. All requests will be reviewed against a master calendar of currently approved events.
The Finance Committee is responsible for approving all fundraising efforts of authorized Church ministries, scheduling the dates, times, places and number of fundraisers, maintaining a master calendar of currently approved fundraisers, and administering a process for collecting and accounting for the use of all money raised through fundraisers. The Finance Committee may delegate specific aspects of fundraising oversight to staff or other committees, as deemed appropriate.
◊ Events that might create a bazaar atmosphere in the Church.
◊ Direct solicitation of parishioners such as blocking their paths of travel before, during or
after any worship service or Church-wide even events either on or off of Church grounds
that could create unusual risk and/or liability to the Church or to event participants.
◊ Events that would in any way reflect negatively on the Church, including excessive noise,
disturbance to any abutters, and unreasonable hour.
◊ Gambling related activities such as raffles and bingo are prohibited.
◊ Any solicitation, even for approved ministries of the church in which a group or individual
solicits goods or money using the church phone director
◊ Total items sold and/or money collected.
◊ Total expenses, if any, for the fundraiser.
◊ A specific listing of how much and where the proceeds were used.
◊ The required follow up report is due to the Finance Committee two weeks after the end
of the event, or last delivery date, whichever is the later date.
◊ Compliance with the procedures set forth in this document,
◊ Time elapsed since the last fundraiser by the same proponents or for the same
◊ Time elapsed since the last fundraiser at the Church.
◊ Time between the proposed fundraiser and any regularly scheduled or previously
◊ The degree of affinity between the fundraiser and the Church’s mission.
◊ The impact of the fundraiser on the church’s facilities.
◊ Potential interference with other church activities.
◊ All checks collected must be written to Grace Community United Methodist Church or
the appropriate Church organization. (No checks may be written to individuals.)
◊ All money (cash and checks) collected must be given to the Financial Secretary for
deposit into the appropriate bank account.
◊ All expenses must be drawn from the appropriate bank account by the Financial
Secretary via a funding Request For
◊ No expenses shall be paid out of “cash received” (no petty cash expenses).
◊ Any cash advance (seed money) needed must be approved by the Finance Committee.
◊ In the event that a solicitation for supplies is held and someone submits money for the
event, the policies above must still be followed. In such instances the money will usually
be deposited into the Restricted Fund for subsequent disbursement.
Things to consider as you prepare your fundraising activity:
BRAINSTORMING YOUR FUNDRAISER
Try to avoid fundraisers that require too much up front money or time or those that have a high risk of losing money. Keep your event simple so that you can manage it. If many people and resources are required for the activity to be successful, be sure those resources are lined up prior to submitting your Request.
Where and When
OTHER IMPORTANT THINGS TO REMEMBER
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