Grace Community United Methodist Church recognizes the marriage ceremony as one of the most sacred services in the lives of a couple as it is celebrated in the name of the Father, the Son and the Holy Spirit. We are glad you have asked to have your wedding at our church and as we rejoice with you we are committed to assisting you in preparation for marriage as well as assisting you in planning your wedding.
The Administrative Council of Grace Community United Methodist Church has approved the following guidelines to ensure that your wedding fulfills this high meaning and purpose.
Contact the Pastor to check his availability for the chosen wedding date. Speak with the Pastor concerning premarital counseling. This consultation should be held as early as possible, and before any definite plans are made. Pastors from other churches may conduct or assist in conducting the wedding, provided that Grace Community‘s pastor grants permission and issues the invitation. The wedding license should be turned in at least three days prior to the rehearsal.
Contract & Wedding Application
Completion of the Contract and Wedding Application (forms attached) for use of Grace Community Church facilities should be returned to the Wedding Coordinator who will then place the date for your wedding on the church calendar. Generally, at least a two month time interval between the reservation date and the wedding is required. A $100.00 security deposit is required at the time of the reservation to hold the dates of your rehearsal and wedding; this applies to Grace Community members and non-members alike. Any costs incurred for any damages or clean-up beyond regular maintenance will be deducted from the security deposit; balance if any will be applied to other charges set forth in contract (see below.)
The use of a wedding coordinator appointed by Grace Community Church is required. As soon as the wedding date is scheduled on the church calendar, our Wedding Coordinator will contact you for a personal conference to discuss policies and answer questions. The Wedding Coordinator of this church must be used, even if choose another Coordinator to be involved. Our Wedding Coordinator will assist you with rehearsal and wedding details, help you with matters of policy, coordinate other Grace Community personnel who might be required (see details below) and provide access to church facilities when needed. The Wedding Director’s fee is not optional and must be paid.
As soon as the wedding date has been reserved, you should contact the Worship Pastor/Music Director of our church concerning the dates, program, and fees that will apply. If another musician is to be invited, he or she must be approved by the Worship Pastor/Music Director. All music to be performed must have prior approval of the Worship Pastor/Music Director. Live music is preferred. Recorded music and other media must be approved by Worship Pastor/Music Director and technical staff. All media must be provided in acceptable format at least seven business day in advance of your wedding date. Reserving the church does not include reserving the Worship Pastor/Music Director nor other church staff members. Worship Pastor/Music Director and Senior Pastor must be contacted by you personally.
Audio & Video Technical Services
Any use of the worship center sound system, CD player, video, PowerPoint, microphones, amplifiers, etc. requires a trained Grace Community sound technician be present at the wedding service, and most likely at the wedding rehearsal. The sound technician(s) fee(s) includes attendance at the rehearsal and wedding. Grace Community can provide at an additional charge a digital audio recording. Grace Community can prepare audio visual presentation at additional charges.
Wedding decorations should enhance the church as a place of worship. The following policies are provided to guide you in decorating the worship center:
Photography and Videotaping
The bride and groom are responsible for making Grace Community policies known to photographer(s), family and wedding guests.
When the wedding ceremony begins, flash photography in the worship center is discouraged, and is expressly prohibited during the banns and vows. Flash photography may be used in the rear of the worship center as the wedding party begins processional (ingress,) and as the wedding party begins recessional (egress.) Photographs may be taken in the gathering area before the ceremony. The wedding party may return to the worship center after the ceremony for pictures which should last no longer than one (1) hour following the conclusion of the wedding service.
Photographers may not be moving at the front of the church once the actual ceremony has begun. If they are located on the stage, they must remain stationary.
Videotaping is permitted, provided the equipment is discretely and inconspicuously placed. Video equipment placed in the front of the worship center must be preset or operated by remote control. Cameras are not to be placed in front/center, directly behind the pastor. An operator is permitted with equipment placed in the back of the worship center or discreetly seated among guests. The Wedding Coordinator or Pastor can discuss and review your special requests and plans for recording, photographing and videographing your wedding, but must be done so in advance.
If you desire a printed program as part of your wedding, the preparation and printing is the responsibility of the bride and groom. The Pastor will work with you to determine the order of worship.
Facilities are very limited at Grace Community Church for a reception and therefore any plans for a reception at the church must be fully discussed and planned with the Wedding Coordinator. If you are planning to have more than 50 people in attendance at your reception, the church may not be used for your reception. Depending on your plan, limited refreshment services may be planned and provided by Grace Community hospitality staff at additional charge. Use of outside caterers, contractors, family, friends and others must be discussed and planned with Wedding Coordinator in advance. Limitations apply; additional charges may apply.
Dressing areas will be available for all members of the wedding party and will be shown by the Wedding Director during the initial conference. Please do not have dresses and tuxedos delivered to the church prior to the arrival of the wedding party. All personal items and clothing should be removed from the building immediately after the wedding service. Grace Community is not responsible, will not be held liable, and will be held harmless for loss or damage of your personal belongings and property, and those of your guests.
The family reserving the church premises and equipment is responsible for any damages that may occur during the course of the rehearsal, set-up, wedding, reception and clean-up. The wedding party is responsible for restoring all spaces and equipment to proper order. Any damages must be reported to the Wedding Coordinator as soon as possible.
Grace Community Church will not be responsible for the loss or theft of any valuables or personal property. It is suggested that valuables not be left in the dressing areas during the wedding.